Job type: Full Time 

Location: Cluj county

The School Operations Manager will be responsible for all daily activities, organizing, operations, and staffing of the educational center.

You love being the person that makes things happen on the ground while the development team can focus on the strategy for the big dream. You are somebody who knows how to organize themselves and others very well. You will be the memory of the institution, you will know how to keep track of decisions, important dates, important and not-so-important documents. You like to make things effective by using tools to automate your work. You don’t thrive on ‘over-time’ as much as you do on being ‘on-time’.

When you say you ‘do something’, you do it very well. You can anticipate and predict needs and next steps. When you fall behind, you communicate in time and adjust. When unsuccessful, you apologize, take responsibility and make explicit the lesson learned.

What defines you:

  • Being a powerful role model for learning how to thrive in life. You aspire to succeed on all levels, intellectually, emotionally, physically and spiritually.

  • Radical integrity: You are the change you want to see in the world. You do what you say you do.

  • A pragmatist. Big dreams need superb execution. You have the productivity and project management skills that enable you to have a significant impact through your work.

  • A proud and responsible tribe member: You know it takes a village. You prioritize the needs of ‘we’ over ‘me’. You speak out if the village needs to learn.

What you can do:

  • You naturally keep things organized and well-structured. You have an eye for detail, you are always on time and know how to find anything at home or at work in under 1 minute.

  • You figure out how to handle everything that comes your way. You try to find a solution on your own first. If you know the solution requires other people, you quickly involve them.

  • You are calm, composed, patient. Your sense of calm is part of the value you feel you bring to the people and organizations you work with.

  • You have significant experience with digital tools that make sense of numbers (money, dates, quantities) especially spreadsheets, project and task-management systems.

  • You enjoy high standards in what you do, you are precise and detailed in how you deliver results. “Superficial”, a word that can never be used about your work.

  • You understand that relationships come first, results follow. You know how to develop positive relationships with colleagues. Regardless of hierarchy.

  • You communicate beautifully. You listen a lot. Talk succinctly. Write compellingly. In English and Romanian.

  • You are, first of all, a learner yourself. You love to develop. You are coachable.

Responsibilities:

  • Create and maintain a professional and organized working environment, building strong relationships with all organization’s departments/stakeholders to ensure stability and smooth operation;

  • Produce reports that assist the CEO/board members in planning, organizing and supporting the decision-making process;

  • Responsible for Facility/Operations Management across the school, including negotiations contracts for catering, children transportation;

  • Manage all matters related to the buildings (one school and one kindergarten);

  • Ensure the school’s general supplies (stationery, kitchen supplies, cleaning supplies) are inventoried, maintained, stored, and distributed in line with school policy and procedures;

  • Identify and make sure that the resources needed for all the colleagues (teachers materials) arrive on time and do not affect the educational activities proposed for each day/week/month;

  • Completes projects by assigning proper tasks and deadlines to the colleagues/collaborators, following up on results;

  • Make sure that the deadlines are met and that employees follow policies and instructions communicated by the CEO;

  • Design filing systems ensure filing systems are maintained and up to date, maintain an organized filing system of paper and electronic document;

  • Elaborates and improve constantly the working procedures and processes;

  • Maintain a high level of accuracy in preparing agenda and taking minutes of the meeting;

  • Create and maintain a close relationship with the parents, offering support and answering promptly to their requests in administrative matters (contracts, invoices, educational projects).

Please send me your CV at andreea.muresan@integrahr.ro and I will contact you if you meet the requirements for this position, to schedule the first meeting and get to know each other

Integra HR – What you need to know is that Integra HR is a different sort of HR consultancy firm. We are here to find the right person, in the right place, at the right moment.

Our client is an International School, in a start up phase, based in Cluj county.

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