Job type: Full Time 

Location: Cluj county

The Finance and Operations Coordinator is the person who manages all the administrative activities and carries out the primary financial tasks of Colina Learning Center (https://colinalearning.com/).
We have a great vision at Colina Learning Center. But we know that without great execution, great visions are only delusions. We need an emotionally mature and superbly organized Financial & Operations Coordinator to join our growing project. 

You love being the person that makes things happen on the ground while the development team can focus on the strategy for the big dream. You are somebody who knows how to organize themselves and others very well. You will be the memory of the institution, you will know how to keep track of decisions, important dates, important and not-so-important documents. You like to make things effective by using tools to automate your work. You don’t thrive on ‘over-time’ as much as you do on being ‘on-time’.

Desired previous experience: 3-5 years of experience in operations, finance, office management.

Responsibilities:

1.Coordinating all office and administrative processes

  • 1.1. Main person of contact for external suppliers and collaborators both via email and phone;

  • 1.2. Helps with setting up meetings both internally and with external visitors/suppliers;

  • 1.3. Office management and recurrent repairs and improvement checks;

  • 1.4. Project management and implementation of all staff Health & Safety trainings and other health measures (alongside an externalized firm);

  • 1.5. Offers administrative support for all team members;

2. Supplier relationship and contracting

  • 2.1. Responsible of the maintenance suppliers’ coordination for the whole infrastructure;

  • 2.2. Responsible for the administration, filing and keeping of all the records of all the clients;

  • 2.3. Researching and negotiating new collaborations with suppliers;

  • 2.4. Maintains the relationship with local institutions and banks;

3. Primary bookkeeping

  • 3.1. Invoice tracker and archiving, as well as generating the invoices for the institution;

  • 3.2. Managing the cash flow, as well as the cash register;

  • 3.3. Preparing/creating all requested financial documents by the management team (income reports, expenses forecast, etc);

  • 3.4. Preparing all necessary documents for the accounting company (bank statements, invoices, staff documents)

  • 3.5. In charge of managing the bank accounts of the institution;

  • 3.6. Project management of all members (team or accounting company) involved in the carrying out financial tasks;

4. Financial reporting and managing budgets

  • 4.1. Responsible for the execution of the budget approved by the CEO;

  • 4.2 Monthly financial reports (cashflow, P&L, forecast)

5. Purchasing & procurement

  • 5.1. In charge of the procurement process - creation and constant review/update;

  • 5.2. Responsible for the acquisition of all the necessary goods and services from the point of receiving the internal orders from the technical departments (education, medical, administrative, IT, etc.)

  • 5.3. Responsible for all payments (utilities, services, suppliers, resources);

  • 5.3. Responsible of the inventory of items;

6. Assuring compliance of the organization

  • 6.1. Responsible for managing the compliance obligations of the whole organization based on the control table made by the relevant departments

  • 6.2. Keeping track of the implementation of all GDPR aspects of the organization;

Please send me your CV at andreea.muresan@integrahr.ro and I will contact you if you meet the requirements for this position, to schedule the first meeting and get to know each other

Integra HR – What you need to know is that Integra HR is a different sort of HR consultancy firm. We are here to find the right person, in the right place, at the right moment.

Our client is an International School, in a start up phase, based in Cluj county.

At Colina Learning Center, we are creating an 18 months to 80 years old holistic educational pathway by bringing together global best practices in child and adult learning. Children will learn how to learn and master skills, not pass subjects. Adults will model life skills and will be given support to continue their own development.

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