Department: Administrative

Job Type: Full Time

Location: Cluj-Napoca

Your style: 

If you are looking to work in a production company and eager to support the growth of a family-owned business that specializes in industrial automation solutions, this might be a great career opportunity for you.

Main objective of the job:

The main objective of this role would be to provide administrative and organizational support to the business owners and the company as a whole. The primary focus would be on assisting in various administrative tasks and ensuring the smooth functioning of the business operations.

Main tasks:

  • Provide administrative assistance to the business owners, handling tasks such as managing calendars, scheduling meetings, and organizing appointments.

  • Manage incoming and outgoing communications, including emails, phone calls, and other correspondence, ensuring timely and professional responses.

  • Maintain and update company records, files, and documents, ensuring they are organized and easily accessible.

  • Oversee the efficient functioning of the office, managing supplies, equipment, and other resources to support daily operations.

  • Assist in addressing customer inquiries, providing information about products and services, and maintaining positive customer relationships.

  • Aid in basic financial tasks, such as tracking expenses, invoicing, and bookkeeping, and provide support in HR tasks like employee hiring, onboarding and record keeping.

  • Assist in various human resources tasks, such as recruitment and employee development, to build a skilled and motivated workforce.

  • Facilitate effective communication within the company, ensuring information is disseminated to relevant parties in a timely manner.

  • Organize company events and assist in making travel arrangements for employees when necessary.

  • Assist in maintaining health and safety standards in the office and promoting a safe working environment.

  • Assist in data collection and analysis to support business decision-making and reporting.

  • Proactively identify potential challenges and suggest improvements to enhance office efficiency and productivity.

  • Act as a liaison between different departments and teams, fostering effective communication and collaboration among employees.

  • Be prepared to handle various ad-hoc tasks and responsibilities as needed in a small business environment.

Your knowledge & qualifications:

  • Minimum 3 years of experience in a secretarial or administrative role

  • Strong administrative skills are essential, including proficiency in scheduling, appointment management, record-keeping, and office organization

  • Excellent written and verbal communication skills are crucial for handling correspondence, interacting with clients, and facilitating internal communication

  • Familiarity with HR tasks like employee onboarding, record keeping, and general HR policies would be helpful

  • Strong organization skills to manage multiple tasks, prioritize responsibilities, and maintain efficient office operations

  • Attention to detail to ensure accuracy in data processing and record-keeping

  • Basic level of Microsoft Excel and/or ERP systems

  • Intermediate English language skills are required for this position

  • Positive attitude with a drive to learn and grow

Benefits:

  • Meal tickets

  • Transportation

  • Holiday bonus 35 RON/day

  • Private medical insurance

  • One day of leave is added for each year of seniority in the company

  • Organizing events with the colleagues, in the nature, at the headquarters, children’s day party, summer and winter party

  • Other bonuses and benefits according to the Internal Regulations (bonuses/prizes in cash or in gift vouchers for outstanding merits and/or for conscientious fulfilment of duties and obligations, bonus for the birth of a child. Easter and Christmas bonuses, year-end bonuses

Integra HR – We are here to find the right person, in the right place, at the right moment.

Our client, Inno Robotics is a wholly Romanian-owned company founded in 2011 that has become the largest integrator of fully automated solutions with industrial robots, with Romanian capital, in the country, while also gaining the trust of customers abroad.

Please send me your CV at andreea.muresan@integrahr.ro and I will contact you if you meet the requirements for this position, in order to schedule a first meeting and get to know each other.

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